![]() These parties include lawyers, mortgage companies, realtors, banking institutions, and homeowners. Meeting minutes serve as official and legal records that other parties may need access to.Still, an HOA must note all missed, postponed, or canceled meetings in the minute book.Įven with no state requirement, associations should still take minutes at every official meeting for the following reasons: ![]() If a meeting fails to reach a quorum, it does not push through and, therefore, does not need minutes. According to Section 1702.15 of that law, a corporation must keep minutes of all meetings, including board meetings, committee meetings, and membership meetings.Īll official meetings that take place with a quorum must be documented. For instance, in Ohio, the Nonprofit Corporation Law applies to HOAs organized as nonprofits, most of which are. In most states, an HOA is legally required to take and maintain board meeting minutes. First of all, there are certain HOA board meeting minutes legal requirements that you must follow. ![]() Meeting minutes are essential to any organization, including homeowners associations, for many reasons. They are concise summaries of the events of a meeting. They can also apply to annual membership meetings, special meetings, and other types of meetings. Simply put, meeting minutes are written recordings of what occurred in HOA board meetings. What are the minutes of the meeting of the association? And this documentation comes in the form of meeting minutes. ![]() At every meeting, though, there should be proper documentation. These meetings allow board members to discuss association business, make vital decisions, and generally keep the community running. Clarifying these things will greatly supplement successful community management.Īll homeowners associations hold board meetings. Additionally, there is some confusion about when these minutes must be distributed to homeowners. Unfortunately, not all members know what these meeting minutes are and why they are essential. The HOA board meeting minutes play an important role in the continuous operation of a community. ![]()
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